Imprint

The city of Idar-Oberstein is a public corporation. It is represented by the Lord Mayor Frank Frühauf.

Sales tax identification number: DE 149889167

Responsibility for the content of individual administrative services may lie with specialist departments and municipal institutions.

Opening access for electronic communication

The City of Idar-Oberstein offers electronic communication options. In the area of administrative procedures, electronic communication is governed by Section 3a of the Administrative Procedure Act (Section 3a of the Federal Administrative Procedure Act (VwVfG) in conjunction with Section 1 (1) of the State Administrative Procedure Act (LVwVfG) and the State Act on the Promotion of Electronic Administration in Rhineland-Palatinate
(E-Government Act Rhineland-Palatinate - EGovGRP).

Accordingly, the transmission of electronic documents is permitted if the recipient has opened access for this purpose. In addition, electronic mail (e-mail) in conjunction with a qualified electronic signature is equivalent to the written form (i.e. a personal signature).

We have set up the following central e-mail address for form-free electronic communication by e-mail:
stadtverwaltung@idar-oberstein.de

We have set up the following central e-mail address for electronic communication by e-mail:
STV-Idar-Oberstein@poststelle.rlp.de

Please note the information on electronic communication and opening access for form-based electronic communication in the appendix Notes on electronic communication with the Idar-Oberstein municipal administration.

Liability for content
The content of our website has been created with the utmost care. However, we cannot accept any liability for the accuracy, completeness and topicality of the content. As a service provider, we are responsible for our own content on these pages in accordance with Section 7 (1) TMG (German Telemedia Act) and general legislation.

Liability for links
Our website contains links to external third-party websites over whose content we have no influence. Therefore, we cannot accept any liability for this third-party content. The respective provider or operator of the pages is always responsible for the content of the linked pages. The linked pages were checked for possible legal violations at the time of linking. Illegal content was not recognizable at the time of linking. However, permanent monitoring of the content of the linked pages is not reasonable without concrete evidence of an infringement. If we become aware of any legal infringements, we will remove such links immediately.
Insofar as links are provided to the content of other providers, their data may be used in accordance with principles other than those described above. Such cross-references are identified in the City's website by the indication .

Copyright
The content and works created by the site operators on these pages are subject to German copyright law. Duplication, processing, distribution and any form of commercialization of such material beyond the scope of the copyright law shall require the prior written consent of the Municipality of Idar-Oberstein. Downloads and copies of this site are only permitted for private, non-commercial use. Insofar as the content on this site was not created by the operator, the copyrights of third parties are respected (identified by reference to the source). In particular, third-party content is identified as such. Should you nevertheless become aware of a copyright infringement, please inform us accordingly. If we become aware of any infringements, we will remove such content immediately.

Data protection
The use of our website is generally possible without providing personal data. Insofar as personal data (e.g. name, address or e-mail addresses) is collected on our pages, this is always done on a voluntary basis as far as possible. This data will not be passed on to third parties without your express consent.
We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

The use of published contact data by third parties for sending unsolicited advertising and information material is hereby expressly prohibited. The city administration of Idar-Oberstein expressly reserves the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

Dear suppliers,
we ask you to send us only electronic invoices from 01.04.2025 and to do this via the central e-invoice receipt RLP (ZRE). From 01.04.2025, invoice issuers are obliged to send electronic invoices for all invoices based on public contracts and concessions in RLP. This is regulated in §1 and §3 of the Rhineland-Palatinate E-Invoicing Ordinance(ERechVORP) and applies regardless of the order value. Public contracts are defined here.

Definition of e-bill

An e-invoice is not only to be distinguished from a paper invoice, but also from a digital invoice, e.g. in PDF format. General information and more detailed specifications on which criteria an e-invoice must meet can be found on the RLP e-invoicing portal.

Use of the ZRE

To be able to use the ZRE, you must register here. You can register using "My company account" on the basis of ELSTER. You can find more detailed information here. You must register each company (per VAT ID) individually.

Transmission channels

• E-mail: Invoices by e-mail must ALWAYS be sent to the following e-mail address: ZRE-rlp@Poststelle.rlp.de
  If you submit an invoice by e-mail, your sender address must be stored in a ZRE user account. Currently, only one e-mail address can be stored per CDE user account. The response from the CISP is always sent to the email address from which the invoice is submitted - both in the event of rejection and successful delivery. We therefore ask you not to submit invoices from a Noreply or bounce e-mail address. If you send invoices via a service provider or software provider, make sure that you know the sender address.
• Upload: Anyone wishing to upload an invoice to the ZRE themselves must be registered with the ZRE and logged in. After successfully logging in, the option to upload is offered. Error message and confirmation are displayed directly in the browser.
• Web form: If you are registered and logged in, you also have the option of creating an invoice using the web form. This option involves manual effort and is designed for uncomplicated invoices. There is no archiving in the portal, so you must download the invoice via the download button as soon as it has been created.
• Peppol: Peppol is the only transmission channel that does not require registration for invoice issuers. As an invoice issuer, you will receive feedback from Peppol when the invoice can be processed by Peppol. You will not currently receive automated feedback from the CSP. However, if the CSP rejects the invoice, e.g. because "BT-10" is not filled with a correct routing ID, the CSP support will contact you via the email address you have entered in "BT-43" of the invoice.
  To use Peppol, you need a service provider that is listed in the Peppol network. You can find an overview here. If you submit invoices via a service provider or a software provider, they may be able to help you with questions about Peppol.
  You can find more information in the FAQs or at OpenPeppol.
  
  

Invoice formats & supporting documents

You can submit invoices that comply with the currently valid version of the XRechnung standard . In addition, the ZRE is currently processing the most recently discontinued version of the standard. ZUGFeRD invoices in the XRechnung profile can also be submitted; the EN 16931 and Extended profiles are currently in the test phase. Such a ZUGFeRD invoice consists of a PDF with an embedded XML file. Please note that the ZRE discards the PDF and creates its own visualization from the XML file, which contains the relevant original invoice.

Invoice-related attachments must be Base64-encoded and can be added to the e-invoice in the following formats: PDF, PNG, JPG, JPEG, CSV, XLSX, ODS. All attachments must have different names. This also applies to embedded, Base64-encoded attachments within the e-bill. The file names must not contain an @ sign and may be truncated if they are too long. Only one invoice may be submitted per e-mail and the total size including all attachments must not exceed 20 MB. You can find more detailed information and details of what else you should bear in mind when submitting here.

Contents of the e-bill ("BT fields")

The mandatory fields of the XRechnung standard - the basic standard for the use of e-invoices in Germany according to the decision of the IT Planning Council - result in most cases from the Value Added Tax Act. Additional mandatory information includes payment terms, bank details, the invoice issuer's email address ("BT-43", important for feedback) and the routing ID, the correct specification of which is essential for the correct delivery of the invoice. You will find our routing ID at the beginning of this document. Please ensure that it is entered without spaces and in the UTF-8 character set in the "BT-10" field. "BT" stands for "Business Term" and refers to an information element. Detailed information on this can be found in the specification of the Coordination Office for IT Standards (KoSIT).

In addition to the mandatory fields, please fill in the following BT fields in each invoice, provided this information is available:

Invoice recipients can adapt this list to the information they require.

Dear suppliers,
we ask you to send us only electronic invoices from 01.04.2025 and to do this via the central e-invoice receipt RLP (ZRE). From 01.04.2025, invoice issuers are obliged to send electronic invoices for all invoices based on public contracts and concessions in RLP. This is regulated in §1 and §3 of the Rhineland-Palatinate E-Invoicing Ordinance(ERechVORP) and applies regardless of the order value. Public contracts are defined here.

Definition of e-bill

An e-invoice is not only to be distinguished from a paper invoice, but also from a digital invoice, e.g. in PDF format. General information and more detailed specifications on which criteria an e-invoice must meet can be found on the RLP e-invoicing portal.

Use of the ZRE

To be able to use the ZRE, you must register here. You can register using "My company account" on the basis of ELSTER. You can find more detailed information here. You must register each company (per VAT ID) individually.

Transmission channels

• E-mail: Invoices by e-mail must ALWAYS be sent to the following e-mail address: ZRE-rlp@Poststelle.rlp.de
  If you submit an invoice by e-mail, your sender address must be stored in a ZRE user account. Currently, only one e-mail address can be stored per CDE user account. The response from the CISP is always sent to the email address from which the invoice is submitted - both in the event of rejection and successful delivery. We therefore ask you not to submit invoices from a Noreply or bounce e-mail address. If you send invoices via a service provider or software provider, make sure that you know the sender address.
• Upload: Anyone wishing to upload an invoice to the ZRE themselves must be registered with the ZRE and logged in. After successfully logging in, the option to upload is offered. Error message and confirmation are displayed directly in the browser.
• Web form: If you are registered and logged in, you also have the option of creating an invoice using the web form. This option involves manual effort and is designed for uncomplicated invoices. There is no archiving in the portal, so you must download the invoice via the download button as soon as it has been created.
• Peppol: Peppol is the only transmission channel that does not require registration for invoice issuers. As an invoice issuer, you will receive feedback from Peppol when the invoice can be processed by Peppol. You will not currently receive automated feedback from the CSP. However, if the CSP rejects the invoice, e.g. because "BT-10" is not filled with a correct routing ID, the CSP support will contact you via the email address you have entered in "BT-43" of the invoice.
  To use Peppol, you need a service provider that is listed in the Peppol network. You can find an overview here. If you submit invoices via a service provider or a software provider, they may be able to help you with questions about Peppol.
  You can find more information in the FAQs or at OpenPeppol.
  
  

Invoice formats & supporting documents

You can submit invoices that comply with the currently valid version of the XRechnung standard . In addition, the ZRE is currently processing the most recently discontinued version of the standard. ZUGFeRD invoices in the XRechnung profile can also be submitted; the EN 16931 and Extended profiles are currently in the test phase. Such a ZUGFeRD invoice consists of a PDF with an embedded XML file. Please note that the ZRE discards the PDF and creates its own visualization from the XML file, which contains the relevant original invoice.

Invoice-related attachments must be Base64-encoded and can be added to the e-invoice in the following formats: PDF, PNG, JPG, JPEG, CSV, XLSX, ODS. All attachments must have different names. This also applies to embedded, Base64-encoded attachments within the e-bill. The file names must not contain an @ sign and may be truncated if they are too long. Only one invoice may be submitted per e-mail and the total size including all attachments must not exceed 20 MB. You can find more detailed information and details of what else you should bear in mind when submitting here.

Contents of the e-bill ("BT fields")

The mandatory fields of the XRechnung standard - the basic standard for the use of e-invoices in Germany according to the decision of the IT Planning Council - result in most cases from the Value Added Tax Act. Additional mandatory information includes payment terms, bank details, the invoice issuer's email address ("BT-43", important for feedback) and the routing ID, the correct specification of which is essential for the correct delivery of the invoice. You will find our routing ID at the beginning of this document. Please ensure that it is entered without spaces and in the UTF-8 character set in the "BT-10" field. "BT" stands for "Business Term" and refers to an information element. Detailed information on this can be found in the specification of the Coordination Office for IT Standards (KoSIT).

In addition to the mandatory fields, please fill in the following BT fields in each invoice, provided this information is available:

Invoice recipients can adapt this list to the information they require.